Hors D'oeuvres
General Information

MENU SELECTIONS

These menus are suggestions only. Our catering staff would be pleased to customize a menu to meet your needs. Many hors d’oeuvres items can be passed by our staff. Please inquire about service staff if you would like passed hors d’oeuvres.

ORDERING

Orders may be placed by calling the catering office at 608-222-1267, faxing us at 608-222-1487, or via email at sales@gaylordcatering.com. Orders emailed must receive an “order received” confirmation reply to be considered placed. If placing your order via fax, please call to confirm receipt of order.

Children’s Prices

Children age 11 and over will be charged the listed price. Children ages 4 to 10 will be charged $5.25 each. Children 3 and under will not be charged, however, you will need to count them in your final number of guests.

Pricing Information

All prices are subject to change without notice. The final price will be determined by your final guaranteed number of billable guests (not including children who are under three and are free). Applicable sales tax will be added.

PRICES

All prices are subject to change without notice. Severe market fluctuation will result in price adjustments from time to time. In addition, applicable state and county taxes will be added to the menu prices, labor, facilities’ fees and service charges (if applicable).

MINIMUM NUMBERS

We have a minimum of 15 guests for events served from 6:00 a.m. - 5:00 p.m. A minimum of 20 is required for all other times. Some exceptions may be made.

ADDITIONAL CHARGES

Additional charges apply when your event is scheduled at certain locations:

Cambridge Winery - 15%
Olbrich Gardens - 10%
East Side Club - 12%
Turner Hall - 10%
Fields Reserve - 10%
Warner Park Community Recreation Center - 10%
Monona Community Center - 10%
Waunakee Village Center - 10%

DELIVERY/SET-UP

We offer free delivery for buffet set up for 30 or more and a minimum of $250. For orders fewer than 30 people and/or less then $250, the delivery charge is $12.50-$20. If a return trip is necessary, to clean up or pick up equipment, there will be an additional $12.50-$20 minimum charge. If you requests all disposable containers with your delivery (thus no return pick up charge), you will be billed for the cost of containers. Not all orders can be packaged in disposable containers. Delivery includes set-up, serving equipment, tablecloth for buffet, napkins, all necessary biodegradable dishes and all necessary serving utensils.

OPTIONAL TABLEWARE AND DISHES

Linen table covers (white or ivory) for guest tables are an additional $5 each. Optional black plastic square hors d’oeuvres plate can be added for 75¢ per person more. If you would prefer to use glass salad plates and stainless steel flatware the additional cost would be $1.25 per person.

SERVICE STAFF

We are a full service caterer. If your event requires on site service, we have professional staff to accommodate your needs. The charges are $25/staff person/hour (2 hour minimum). Our service staff would be available to pass hors d’oeuvres, set tables (if necessary), collect trash, maintain the buffet and clean up after the event.

RECEPTION AND CLASS REUNION DEPOSITS

We need a deposit of $500 to reserve your date for receptions and class reunions. The $500 deposit is welcome anytime but should be received in our office at least four months before your reception or class reunion. We will apply the deposit to your final bill. We will mail a contract confirming your menu and costs once you have decided your menu and we can confirm the price (within 90 days of the event). Your signed contract should be received in our office at least two months before your event.

RECEPTION CANCELLATIONS

If you cancel your reception more than 90 days before the scheduled date, we will refund $200 of your deposit. Your deposit is non refundable if your reception is cancelled less than 90 days before the scheduled event.

CANCELLATIONS FOR OTHER EVENTS

We must be notified of cancellations at least two days in advance. If cancellation requests are not made within the required time, you are responsible for the full payment of the order (unless weather related).

PAYMENT FOR RECEPTIONS

All receptions must be paid in full three days before the date of your reception. Payments can be made by check, cash or credit card (MasterCard, VISA, American Express or Discover). We accept credit card payments only if the transaction is completed through our office.

PAYMENT FOR OTHER EVENTS

We are happy to bill our corporate customers, with terms for payment being net 10 days. If different terms are necessary please contact our business office to make these arrangements. We also accept MasterCard, Visa, Discover and American Express. For non corporate events final payment is due two days prior to delivery.

EXTRAS

You must provide buffet tables for food set up. If you do not have tables for the buffet, we can provide them for $15 each.

WINE AND BEER SERVICE

If your facility doesn’t provide alcohol, we can supply all your beer and wine needs. Please contact us for our beer and wine lists. Special requests are accepted and sold by the case only.

FOOD ALLERGIES

All food is prepared in a commercial kitchen that handles nuts, shellfish, raw eggs and other allergens regularly. If food allergies exist, you are responsible for making alternative eating arrangements for those guests.